Each freight load leaves paperwork worth a license payment.
AI companies license load records from logistics and freight businesses whose shipper and carrier contracts permit it. Tenders, rate confirmations, bills of lading and proof of delivery all count, once every driver's and receiver's name is taken out. The business and its original records stay yours, and every term waits for your approval.
Six records from one load, Monday to Friday.
A single load passes through your shipper, a carrier, a driver and the receiver, and each hand-off leaves a record behind. Put in order, those records show how your team booked the truck and what it did when the receiver kept the driver waiting. A model learns freight work from the decisions your people made between those stops.
One brokered load
Example- Mon 7:40
Load tender
Email
A shipper emails 18 pallets for a Tuesday pickup, liftgate needed at the drop.
- Mon 9:15
Rate confirmation
TMS
Your dispatcher books a carrier and sends the agreed rate for signature.
- Tue 6:30
Bill of lading
TMS
The driver signs for 18 pallets at the shipper's dock.
- Tue 11:05
Check call
Driver app
The receiver holds the truck two hours, and your team logs the wait as detention.
- Tue 1:20
Proof of delivery
Driver app
The receiver signs for 17 pallets and notes one damaged, with a photo on the order.
- Fri 10:30Outcome
Carrier bill
Accounting software
The carrier is paid for the run plus detention once the signed delivery is on file.
Drivers and receivers become tags in every licensed record.
The same driver keeps one tag on every load, so a week of trips still reads in order.
Driver 1 reached the dock at 11:05 and was held two hours. Receiver Consignee 1 at Address 1 signed for 17 of 18 pallets. Call Consignee 1 at Phone 1 about the damaged one. Driver 1's cell is Phone 2, and he sent the photo at 1:20.
The FMCSA, the federal agency that regulates trucking, expects a carrier to keep each driver's electronic logging device (ELD) records in a way that protects the driver's privacy. Driver logs go into a license only after every driver has been swapped for a tag.
Under 49 CFR 371.3, a broker keeps a record of each brokered load for three years, and either party to that load may review it. We point those records out on the first call so you can decide whether they go in.
A shipper contract can bar you from passing on details of its freight. Rates and anything else a contract keeps confidential stay out, and your lawyer can read those clauses before you sign.
Claims files lose the claimant's name and phone number the same way, while the damage report and the amount settled stay in.
Where does each load's paperwork live?
The order in your TMS (transportation management system) sits in the middle. Every other record points back to it by load number or PRO number, the carrier's tracking number for the shipment.
Orders and rate confirmations
The load as the shipper tendered it, with its pickup and drop windows, plus the rate the carrier agreed to.
Load board history
Loads you posted and trucks you searched for, with the rates you saw on each lane.
Bills of lading and proof of delivery
Signed pickups and drops, with the scans and photos drivers send from the dock.
Driver logs and inspections
Hours of service from the ELD and the inspection reports drivers file, defects included.
Carrier bills and invoices
What each carrier billed you and what you invoiced the shipper, matched to the same load.
Email with carriers and shippers
The threads where a late truck or a damage claim got sorted out, often with the load number in the subject line.
Four things that lift a freight history's price.
Load to cash
An order that holds the tender, the rate confirmation, the bill of lading, proof of delivery and both bills shows a model a whole job.
Trouble on the record
Late trucks and damage claims, closed out over email, teach a model what your team does when a load goes wrong.
Years in one TMS
Loads kept in the same system for years let a model watch lanes and carriers change with the seasons.
Messages tied to loads
A carrier email that names its load or PRO number links straight back to the order, so the reasoning sits next to the record.
Five steps between your TMS and a signed license.
The fit check
Four answers cover your head count, the years of loads in your TMS, your industry and the email system your office uses.
First call
We ask which TMS and ELD you use and how old your earliest loads are. You hear how a license works for a brokerage or a fleet.
A closer look
If you want to keep going, whoever runs your TMS answers a few more questions about the records.
Sourcing the right deals
Our search turns up AI companies after freight history like yours. Each is vetted first, so only serious offers land on your desk.
Terms and payment
We read each offer beside you, clause by clause. You sign only if the terms suit you, and the license names the dates you're paid.
Before a brokerage or fleet signs on
Your TMS agreement settles it, along with any signed order form, which can override the public version. Look for the section on who owns the loads you enter. Shipper and carrier contracts add limits of their own, and the first call goes through those too.
Some software terms let the vendor combine anonymous data from many customers for its own use. That clause sets what the vendor does with the pooled copy, and an AI company will want to see it before making an offer. Find the section on aggregate or de-identified data in your agreement and bring it to the first call.
Read two parts of your agreement. The assignment clause says whether the contract passes to the new owner, and the renewal terms show when changes can arrive. Until the terms change, the lines on who owns your records and how the vendor may use them still apply.
Yes, with the rates taken out. Once the dollar amounts are gone, a rate confirmation still shows the lane, the equipment, the pickup window and the carrier your team chose. If a shipper contract keeps more than the rate confidential, those loads stay out and the rest go in.
They count most when they sit with the load they're about. A check call about a late truck and the email that settled the detention charge show a model how your team handles trouble. Records that carry a load or PRO number are the easiest to tie together.
Collect on the load history your team has built.
Four answers about your brokerage or fleet get it started, with nothing to pay up front.
Prefer to write? Email hello@sixonepartners.com.